Rentals & Filming

VanDusen Botanical Garden and Bloedel Conservatory offer a range of stunning facilities for your next memorable event. We have a number of beautiful indoor and outdoor locations to choose from. Please review the information below to gain a better understanding of what is involved in renting our facilities for your event.

Festival of Lights Event Package

Looking to book a unique, memorable corporate holiday event or family party this December? We’ve got an exclusive Festival of Lights event package available from December 2 to 15, 2016. Click here for rates and more information.

  • +Indoor Facility Rentals - Visitor Centre

    Visitor Centre

    This architecturally stunning Living Building with its views of Livingstone Lake and the Woodland Garden presents a unique location for business meetings, conferences, seminars, memorials, wedding receptions, banquets, Christmas parties, and for special office functions.

    Rent one, two, or all three rooms depending on your function and capacity needs.

    For more detailed information, download our brochure (PDF).

    Contact

    Corinne Johnston
    Phone: 604-257-6915
    Email: VanDusenRentals@vancouver.ca
    Fax: 604-257-8679

    BMO Great Hall

    Capacity: 50 reception, 100 lecture style, 30 workshop
    Rates include GST:

    Commercial/Public rate:
    $920.00 (8am-5pm or 5pm-midnight)
    $1,500.00 (8am-midnight)

    Non-profit rate (proof of non-profit status required):
    $550.00 (8am-5pm or 5pm-midnight)
    $900.00 (8am-midnight)

    Peggy Gunn Woodland Hall A or B (separate rooms)

    Capacity: 30 reception or 50 lecture style
    Rates include GST:

    Commercial/Public rate:
    $460.00 (8am-5pm or 5pm-midnight)
    $750.00 (8am-midnight)

    Non-profit rate (proof of non-profit status required):
    $275.00 (8am-5pm or 5pm-midnight)
    $450.00 (8am-midnight)

    Peggy Gunn Woodland Hall A & B (together)

    Capacity: 60 reception, 100 lecture style, 40 workshop
    Rates include GST:

    Commercial/Public rate:
    $920.00 (8am-5pm or 5pm-midnight)
    $1,500.00 (8am-midnight)

    Non-profit rate (proof of non-profit status required):
    $550.00 (8am-5pm or 5pm-midnight)
    $900.00 (8am-midnight)

     

    Also on site:

    Truffles Fine Foods Catering & Café, Shaughnessy Restaurant, the VanDusen Garden Shop, and the Library, are available for your convenience. Ample free parking, wheelchair accessibility and direct access to this unique garden setting make the venues within the Visitor Centre and Floral Hall Pavilion an ideal location for your event.

    Garden Visits

    Special rates for garden admissions are available for purchase when renting any of the above venues. All prices subject to change.

    1. Visitor Centre Wedding Reception Set up (Matt Kennedy Photography)   
    2. Visitor Centre Wedding Reception Decor (Matt Kennedy Photography)   
    3. Visitor Centre Wedding Reception Table Decor (Matt Kennedy Photography)   
    4. Visitor Centre Wedding Exterior (Matt Kennedy Photography)   
    5. Visitor Centre Halls Ceremony (Meghan Bustard Photography)   
    6. Visitor Centre Halls Wood Wall Close Up (Meghan Bustard Photography)   
    7. Visitor Centre Halls Luncheon (Meghan Bustard Photography)   
    8. Visitor Centre Halls Luncheon Table Decor (Meghan Bustard Photography)   
    9. Visitor Centre Halls Rounded Wood Wall (Meghan Bustard Photography)   
    10. Visitor Centre Halls Luncheon Buffet (Truffles Fine Foods, & Meghan Bustard Photography)   
    11. Visitor Centre Halls Luncheon (Truffles Fine Foods, & Meghan Bustard Photography)   
    12. Visitor Centre Exterior (Meghan Bustard Photography)   
    13. Visitor Centre Halls Reception Set up (Culinary Capers Catering)   
    14. Visitor Centre Halls Reception Set up Alternate View (Culinary Capers Catering)   
    15. Visitor Centre Arrival Hall available for rent during the winter season (Culinary Capers Catering)   
    16. Visitor Centre Atrium available for rent during the winter season (Culinary Capers Catering)   
    17. Visitor Centre Halls Cocktail Reception (Culinary Capers Catering)   
    18. Visitor Centre Halls Cocktail Reception Exterior (Culinary Capers Catering)   
    19. Visitor Centre Halls Reception Set up with rented rounds and chivari chairs (Dreamgroup Productions)   
    20. Peggy Gunn Woodland Hall A & B Reception Set up (Truffles Fine Foods, Debut Event Design, & Chair Décor)   
    21. Visitor Centre Halls Reception Set up (Truffles Fine Foods & Connections Event Planning and Designs)   
    23. Visitor Centre Halls Reception Set up Table Decor (Truffles Fine Foods & Connections Event Planning and Designs)   
    24. Visitor Centre Halls Gala   
    25. Visitor Centre Halls Seminar Set up   
    26. Visitor Centre Halls   
    27. Visitor Centre Halls Full Lecture Set up   
    28. Peggy Gunn Woodland Hall B Birthday Luncheon Set up (Truffles Fine Foods)   
    29. Peggy Gunn Woodland Hall A & B Ceremony Seating   
    30. Visitor Centre Halls Ceremony Set up facing wood wall (Chairs with Flair)   
    31. Visitor Centre Halls Reception Set up (Truffles Fine Foods & Devine Decor)   
    32. Wedding Ceremony Set up (Imagine That Events)   
    33. Visitor Centre Halls Reception Set up with rented round tables   
    34. Visitor Centre Halls Reception Set up (Truffles Fine Foods, & Devine Décor)   
    35. Visitor Centre Halls Reception Set up with string lights (Truffles Fine Foods)   
  • +Indoor Facility Rentals - Floral Hall and Cedar Room

    The Floral Hall Pavillion

    Our Floral Hall is located in an early 1970’s building that features cedar details and designed in an iconic West Coast style. This is a great location for business meetings, conferences, seminars, memorials, wedding receptions, banquets, Christmas parties, or for special office functions.

    For more detailed information, download our brochure (PDF).

    Contact

    Corinne Johnston
    Phone: 604-257-6915
    Email: VanDusenRentals@vancouver.ca
    Fax: 604-257-8679

    The Floral Hall

    Capacity: 120 seated or 150 lecture style
    Rates include GST:

    Commercial/Public rate:
    $815.00 (8am-5pm or 5pm-midnight)
    $1,325.00 (8am-midnight) (wedding receptions, banquets)

    Non-profit rate:
    $490.00 (8am-5pm or 5pm-midnight)
    $795.00 (8am-midnight)

    The Cedar Room

    A conveniently located, moderate sized room for your meeting, workshops, or classes.

    Capacity: 50 lecture style or 20 workshop style

    Rates include GST:

    Commercial/Public rate:
    $270.00 (8am-5pm or 5pm-midnight)
    $440.00 (8am-midnight)

    Non-Profit rate:
    $165.00 (8am-5pm or 5pm-midnight)
    $260.00 (8am-midnight)

    For information on outdoor weddings, see Garden and Wedding Rentals below.

    For information on renting the Garden for an outdoor event other than a wedding please contact VanDusenRentals@vancouver.ca.

    Site Services

    2 ½’ x 6’ tables, black chairs, coffee/hot water urns, podium and wireless microphone, are also included with the rental. Renters are responsible for set up and take down and making their own catering arrangements (from our preferred caterer list) and liquor license arrangements.

    Garden Visits

    Special rates for garden admissions are available for purchase when renting any of the above venues. All prices subject to change.

    11. Cedar Room meeting set up (by Truffles Fine Foods)   
    10. Cedar Room Boardroom Style Set up   
    9. Floral Hall Panorama   
    8. Floral Hall Dinner Reception set up   
    7. Floral Hall Wedding Reception Set up   
    6. Floral Hall Reception Set up   
    5. Floral Hall Ceremony Set up (decor by Diva Decor)   
    4. Floral Hall Ceremony set up (decor by Absolute Event Rentals)   
    3. Floral Hall Luncheon Buffet Set up (Truffles Fine Foods)   
    2. Floral Hall Luncheon Table Centrepiece   
    1. Floral Hall Luncheon set up (by Truffles Fine Foods)   
  • +Garden and Wedding Rentals at VanDusen Gardens

    Picture yourself at the top of the Great Lawn with stunning azalea beds, flowering trees and peonies as the backdrop. This picturesque lawn area offers views across the treetops to the majestic North Shore Mountains. The Great Lawn can accommodate any size wedding up to 800 guests.

    The gently sloping lawns adjacent to Heron Lake have been featured as a romantic location in many Hollywood movies. Now, this idyllic setting, with the lake and willow tree, is available for wedding ceremonies of up to a maximum of 120 guests.

    Meadow Pond, secluded at the south west corner of the Garden, is available for wedding ceremonies of up to 30 guests.

    Whether you choose vibrant floral, serene water, or a secluded garden, all backdrops will provide a memorable setting for your special day.

    For more detailed information, download our brochure (PDF).

    Contact

    Corinne Johnston
    ph: 604-257-6915
    e: VanDusenRentals@vancouver.ca
    fx: 604-257-8679

    Location Accommodates Price Additional Guests Other
    Great Lawn Outdoor Ceremony Up to 800 guests $1,910.00 (incl. 120 Garden admissions) $6.75/person (to a maximum of 800 people) Tents, chairs and decorations are the responsibility of the renter. No food or beverages allowed for ceremonies.
    Great Lawn Outdoor Reception $3,725.00 (incl. 120 Garden admissions) $6.75/person (to a maximum of 800 people) Tents, chairs, trailer washrooms, decorations, and catering are the responsibility of the renter.
    Heron Lake Outdoor Ceremony $1,910.00 (incl. maximum of 120 Garden admissions) Tents, chairs and decorations are the responsibility of the renter.
    Meadow Pond Ceremony Up to 30 guests Tents, chairs, and decorations are not permitted in this small area.

     

    Wedding Video

     

    1. Great Lawn Ceremony (Matt Kennedy Photography)   
    2. Great Lawn Aisle Decor (Raymond & Jessie Leung Photography)   
    3. Great Lawn Ceremony Set up (Raymons Décor)   
    4. Great Lawn Luncheon Tent Set up (D&H Tents and Raymons Décor)   
    5. Great Lawn Ceremony Decor (Raymons Décor)   
    6. Great Lawn Dinner (Culinary Capers Catering)   
    7. Great Lawn Panorama in May   
    8. Great Lawn Ceremony Tent Exterior   
    9. Great Lawn Ceremony Tent   
    10. Great Lawn Reception Decor   
    11. Great Lawn Ceremony Tent Set up in September   
    12. Great Lawn Reception Tent   
    1. Heron Lake End of Aisle Close up   
    2. Heron Lake_Ceremony Set Up in July   
    3. Heron Lake panorama in July   
    4. Heron Lake in July   
    5. Signing Table under the willow tree at Heron Lake   
    6. Heron Lake Tent set up between the willow tree and the maples   
    1. Meadow Pond Panorama (May)   
    2. Meadow Pond Delphiniums in bloom (June)   
    Pathway through the Delphiniums leading to Meadow Pond (June)   
    4. Flowers near Meadow Pond (July)   
    5. Meadow Pond Archway (August)   
    6. Meadow Pond garden area (August)   
    7. Meadow Pond panorama (August)   
  • +Garden and Wedding Rentals at Bloedel Conservatory

    Reservations are required for wedding ceremonies and photography sessions.

    A rental fee is charged per booked session. Two time slots are available for wedding parties of up to 30 people (mornings – before public opening; and evenings – after public closing time). To book a special event or for more information, please contact:

    Sinfor Wong
    Phone: 604.257.8597
    Email: sinfor.wong@vancouver.ca
    Or call the Bloedel Conservatory: 604-257-8584

  • +Group photography and small weddings at VanDusen

    The group photography rate applies for photo shoots for a wedding, engagement, family group, graduation, etc.  The rates also apply for a small wedding ceremony of 15 or fewer people.

    –    Up to 4 people              $ 86.00
    –    5 to 8 people                 $166.20
    –    9 to 15 people               $235.50
    –    If there are more than 15 people, each additional person is offered the appropriate group admission rate
    –    Photographer/videographer receives free admission

    Reservations are not required
    One person pays the cashier for the whole group
    No ‘props’ (chairs, arbours, tables, sound system)
    Choose areas off the main walkways
    Avoid main attraction areas (Rose Garden, Gazebos, Perennial Garden, etc.)

    For Commercial photography (for magazines, movies, etc.), please check the commercial photography section or contact Corinne Johnston, 604-257-6915, corinne.johnston@vancouver.ca

  • +Commercial Photography

    Open 12 months a year

    1. VanDusen is jointly run by two partners, The Vancouver Park Board and the VanDusen Botanical Garden Association. All commercial photo shoot permitting is done through VanDusen Garden administration (Corinne Johnston, Rentals Coordinator, 604.257.6915 or corinne.johnston@vancouver.ca). Please contact Corinne to receive an Application for Commercial Photography form.
    2. Fees:
      1. $1,000.00 deposit cheque (payable to Vancouver Park Board, GST # R121 361 042) must be attached to your Application Form and delivered with the Application Form and copy of Insurance (see below) to Corinne Johnston at VanDusen’s administration office. The deposit cheque will not be cashed, it will be returned to you upon payment of your invoice following completion of your shoot.
      2. The rental fee for shooting in the Garden is $600 per 3-hour shoot for Level 1 commercial photo shoots and $1,000 per calendar day or portion thereof for Level 2 commercial photo shoots.
        1. Level 1
          No on-site vehicles, no props, no light stands or tripods, hand-held equipment only. Maximum three people including photographer. Maximum shoot time: 3 hours.
        2. Level 2
          Allows props, lighting stands and equipment, tripods, more than 3 people including photographer. No maximum or minimum shoot times.
      3. $150 hour for supervision if filming takes place before 9 a.m. or after 5 p.m. Monday thru Friday, or anytime on Saturdays, Sundays and Statutory holidays.
      4. $1,000 cancellation fee plus any scheduled supervisory charges if filming is cancelled for any reason without 24 hours advance notice (weather conditions excepted).
    3. The City of Vancouver requirement for insurance must be met and a copy of the insurance policy must be attached to the Application for Photography when it is submitted.
    4. Application & Contract Process:
      1. Tentative bookings are not accepted.
      2. PLEASE DO NOT SUBMIT APPLICATION UNTIL YOU HAVE FINALIZED ALL YOUR LOCATIONS, DATES AND TIMES. The Application for Photography form must be submitted with a map of the Garden indicating the requested locations and detailing all days required, a copy of your insurance and the damage deposit cheque for $5,000 made out to Vancouver Park Board. Please deliver the complete package to Corinne Johnston.
      3. If your application is approved, VanDusen Garden will draw up a Contract based on the information provided in the Application Form. Two copies of this Contract will be sent to you for signature.  We must receive back a signed copy no later than 48 hours prior to commencement of the photo shoot.  No photography can take place until we have received the signed contract. Delays can occur when contracts must be sent to legal departments for review, please allow enough time for this process.
      4. Following the shoot, you will be invoiced for your rental fee plus any damage and supervision charges (as outlined above). When you drop off the cheque in payment of this invoice, your damage deposit cheque will be returned to you.
    5. There are three areas in which photography is not allowed at all:
      1. Meditation Garden in the Sino-Himalayan Area
      2. The stand of old-growth Douglas Firs on the south west side of Heron Lake
      3. Inside planted beds

    Conditions of use:

    1. Vehicles of any kind are not permitted in the Garden.
    2. No one (photographer or models) is allowed to enter plant beds. No exceptions. Even if a bed looks ‘empty’ you do not know what is lying dormant beneath the surface. Standing on a bed compacts the soil and could kill or seriously damage dormant plant life.
    3. Equipment of any kind (stands, tripods etc) are not allowed in plant beds and must remain on pathways or lawn areas. No exceptions. Even if a bed looks ‘empty’ you do not know what is lying dormant beneath the surface. Standing on a bed compacts the soil and could kill or seriously damage dormant plant life.
    4. Do not remove any silver plant tags which are wired on.  Black plant labels may only be removed with the permission and under the supervision of the Garden Foreman or Garden Liaison.
    5. There is to be NO digging in the Garden and equipment on stakes are also not allowed. They may  damage our extensive underground irrigation system.
    6. No plants will be pruned, trimmed or removed without permission and under the supervision of the Garden Foreman.
    7. The Garden Foreman or Garden Liaison must be present during all photo shoots.
  • +Movie Filming

    Open 12 months a year

    1. Location scouts may enter the Garden any time during opening hours free of charge upon presentation of your business card to the cashier.
    2. VanDusen is jointly run by two partners, The Vancouver Park Board and the VanDusen Botanical Garden Association. All film permitting is done through VanDusen Garden administration (Corinne Johnston, 604.257.6915 or corinne.johnston@vancouver.ca). Please contact Corinne to receive an Application for Filming form.
    3. Fees:
      1. $5,000 deposit cheque (payable to Vancouver Park Board, GST # R121 361 042) must be attached to your Application Form and delivered with the Application Form and copy of Insurance (see below) to Corinne Johnston at VanDusen’s administration office. The deposit cheque will not be cashed, it will be returned to you upon payment of your invoice following completion of filming.
      2. The rental fee is $4,000.00 per calendar day or portion thereof applicable to all prep, filming and wrap days. This applies to one unit filming in one area of the Garden at a time. If multiple units wish to film in the Garden simultaneously in different areas, double rental fees apply. Fees are payable to Vancouver Park Board (GST # R121 361 042) c/o VanDusen Botanical Garden.
      3. Hold days are billed at 50% of rental – $2,000.
      4. $150/hour for supervision if filming takes place before 7 a.m. or after 3 p.m. Monday thru Friday, or anytime on Saturdays, Sundays and Statutory holidays.
      5. The equivalent of one day filming ($4,000) cancellation fee plus any scheduled supervisory charges if filming is cancelled for any reason without 24 hours advance notice.
    4. The City of Vancouver requirement for insurance must be met and a copy of the insurance policy must be attached to the Application for Filming when it is submitted.
    5. Application & Contract Process:
      1. Tentative bookings are not accepted.
      2. Please allow 3-5  business days to process an Application for Filming and allow sufficient time for possible delays caused by your legal department etc.
      3. PLEASE DO NOT SUBMIT APPLICATION UNTIL YOU HAVE FINALIZED ALL YOUR LOCATIONS, DATES AND TIMES. The Application for Filming form must be submitted with a map of the Garden indicating the requested locations and detailing all days required (set-up, filming and wrap), a copy of your insurance and the damage deposit cheque for $5,000 made out to Vancouver Park Board. Please deliver the complete package to Nancy Wong.
      4. If your application is approved, VanDusen Garden will draw up a Contract based on the information provided in the Application Form.  Two copies of this Contract will be sent to you for signature.  We must receive back a signed copy no later than 48 hours prior to commencement of filming.  No filming can take place until we have received the signed contract.Delays can occur when contracts must be sent to legal departments for review, please allow enough time for this process. VanDusen does change, amend or add to, its filming contract. If you wish to film here, please alert your legal department, that there will be no changes to our contract.
      5. Following wrap, you will be invoiced for your rental fee plus any damage and supervision charges (as outlined above). When you drop off the cheque in payment of this invoice, your damage deposit cheque will be returned to you.
    6. There are three areas in which filming is not allowed at all:
      1. Meditation Garden in the Sino-Himalayan Area
      2. Former reservoir under the Stone Garden in the Sino-Himalayan Area
      3. Stand of Douglas Firs on the south side of Heron Lake west of the Heather Garden
      4. Living Building Visitor Centre

    Conditions of use:

    1. Film credit noting ‘VanDusen Botanical Garden’
    2. The User will inform all residents of the adjacent street in advance of the days of shooting.
    3. Some limited parking will be allowed in our parking lot — in the south west quadrant and/or the west end curve. This must be negotiated with Nancy Wong. All other parking must be on West 37th Ave. (City permit required). Some limited parking may be available in the Service Yard at the discretion of the Garden Foreman or his designate.
    4. During prep and filming a sign must be placed on the pathways informing Garden visitors that filming is in progress.
    5. A small truck or golf cart will be allowed for transport of equipment. Vehicles may not leave the roadways without being on plywood sheeting.
    6. The main roadways must be kept clear of vehicles to allow our regular work vehicles to move about.
    7. All delivery trucks, making deliveries for the User and not part of the regular crew, or contracted to outside suppliers, must know exactly where they are going before entering the Garden and must be escorted in and out of the Garden by a crew member.  There are no exceptions to this regulation.
    8. Refreshment area location will be chosen by mutual consent with the Garden Foreman or his designate. Catering vehicles must remain on paved areas or on plywood sheeting.
    9. All stipulations under Sensitive Area Protection must be adhered to.
    10. Crews are NOT ALLOWED to enter planted beds.  Do not remove any silver plant tags which are wired on.  Black plant labels may only be removed with permission of the Garden Foreman or his designate.
    11. There is to be no digging in the Garden because of possible damage to the Garden’s extensive irrigation system.  Spikes or sunken poles are NOT ALLOWED.  All structures must be secured above ground (with blocks).
    12. No plants will be pruned without permission and under the supervision of the Garden Foreman or his designate.
    13. User must ensure that there is no damage done to the Garden nor droppings left behind as a result of the presence of live animals on the shoot.
    14. The damage deposit will cover restoration of any disturbed areas to the condition in which they were prior to filming.  In the event of a disagreement, the Park Board will decide in its reasonable judgment.
    15. Filming can only take place in one area of the Garden at a time. If multiple units wish to film in the Garden simultaneously in different areas, then double rental fees apply.
    16. Garden Foreman or designate must be present in the Garden during all filming.
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Plan to explore

With 22 hectares of garden to explore, seasonal hours, and special events, planning your trip is highly
recommended.

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